Privacy Statement

PRIVACY POLICY AND TERMS OF USE

Effective Date:  August 26, 2026

  1.                   Introduction

The Organization respects the privacy of its members, registrants, sponsors, exhibitors, donors, website visitors, and other stakeholders. This Privacy Policy and Terms of Use explains how we collect, use, disclose, and safeguard personal information and payment-related information in connection with our programs, events, membership services, and website.

By using our website or services, you consent to the practices described in this Policy.

2.         Information We Collect

Personal Information

We may collect:

·                     Name

·                     Company or employer name

·                     Job title

·                     Mailing address

·                     Email address

·                     Telephone number

·                     Membership information

·                     Event participation records

·                     Professional credentials

Payment Information

To process payments, registrations, sponsorships, memberships, and other transactions, we may collect:

·                     Billing information

·                     Transaction history

·                     Limited payment card information through approved payment processors

Payment card transactions are processed through secure third-party payment service providers. We do not intentionally store sensitive authentication data such as CVV/CVC codes, PINs, or full magnetic stripe data after authorization.

Website Data

We may automatically collect:

·                     IP address

·                     Browser information

·                     Device information

·                     Website usage information

·                     Cookies and analytics information

3.         How We Use Information

We use information to:

·                     Administer memberships

·                     Process registrations, purchases, and payments

·                     Deliver conferences, meetings, webinars, and educational programs

·                     Communicate with members and registrants

·                     Manage sponsorships and exhibitor participation

·                     Process approved refunds

·                     Improve services and website functionality

·                     Comply with legal, regulatory, financial, and contractual obligations

4.         Payment Card Security

The Organization is committed to protecting cardholder data.

We implement safeguards designed to support PCI DSS requirements, including:

·                     Use of secure payment processing providers.

·                     Limiting access to payment information on a need-to-know basis.

·                     Maintaining security measures designed to protect payment information from unauthorized access.

·                     Prohibiting storage of sensitive authentication data following authorization.

·                     Retaining payment-related records only as necessary for legitimate business, accounting, legal, or audit purposes.

5.         Information Sharing

We do not sell personal information.

Information may be shared with:

·                     Payment processors

·                     Event management vendors

·                     Technology service providers

·                     Professional advisors

·                     Government authorities when legally required

All service providers are expected to maintain appropriate security safeguards.

6.         Event Registration Information

Information collected through event registrations may be used to:

·                        Manage attendance

·                        Communicate event updates

·                        Process payments and refunds

·                        Track continuing education or certification participation

·                        Improve future programming

Attendee information may be shared with event partners only when disclosed in registration materials or consented to by the registrant.

7.         Data Retention

Personal information will be retained only as long as necessary to:

·                     Provide services

·                     Maintain membership records

·                     Satisfy tax and accounting requirements

·                     Comply with legal obligations

Information no longer required will be securely destroyed or anonymized. PCI DSS requires organizations to limit retention and securely dispose of cardholder data when no longer needed.

8.         Your Rights

Individuals may request:

·                     Access to personal information

·                     Correction of inaccurate information

·                     Updates to contact information

·                     Removal from marketing communications

Requests should be directed to the Organization's designated privacy contact.

9.         Cookies and Analytics

Our website may use cookies and analytics technologies to:

·                     Improve website performance

·                     Enhance user experience

·                     Measure website usage

Users may disable cookies through browser settings, though portions of the website may function differently.

10.       Privacy Contact

Questions regarding this Privacy Policy should be submitted to:

NALS of Greater St. Louis - Privacy Officer

Address:          Rebecca Hedrick

c/o Thompson Coburn, LLP

One US Bank Pl.

St. Louis, MO 63101

Email:              [email protected]
Phone:             (314) 552-6000